AI tools for productivity

Productivity tools take the small jobs off your plate: recording and summarising meetings, sorting email, turning scattered notes into a plan, or answering questions from your own documents.

Many of these connect to your calendar, inbox or files. Read what access a tool asks for before you sign in, and prefer ones that let you choose which folders or calendars it can see.

Good places to start

Notion AI
Productivity
Teams that already keep their docs and projects in Notion
Free plan · from €9.50/month per member
Gamma
Productivity
Quick pitch decks and class presentations
Free plan · from €10/seat/month
Otter.ai
Productivity
Professionals who want automatic meeting notes
Free plan · from $16.99/month per user

45 tools

Tools with checked details come first, then ones with a confirmed free plan, then the rest A to Z.

Free plan only (10)

Notion AI
Use AI alongside Notion pages, meetings, and workspace search.
Free plan · from €9.50/month per member
Gamma
Turn an outline or prompt into a presentation or page.
Free plan · from €10/seat/month
Otter.ai
Transcribe meetings and track decisions and action items.
Free plan · from $16.99/month per user
Fireflies.ai
Record, search, and summarize meeting conversations.
Free plan · from $18/seat/month
Rytr
Draft and revise short-form content with AI.
Free plan · from $9/month
Motion
Schedule work with AI-assisted planning.
From $29/seat/month
Reclaim.ai
Schedule work and meetings with AI.
Free plan · from $12/seat/month
Fathom
Record meetings and produce AI summaries.
Free plan · from $19/user/month
tl;dv
Search and share AI meeting notes.
Free plan · from €29/seat/month
Napkin AI
Turn written ideas into diagrams and presentations.
Free plan · from $9/person/month
Mem
Organize notes and meeting context with an AI agent.
Free plan · from $9/month
Superhuman Mail
Draft and find emails with Superhuman Mail.
From €40/month per member
Asana
Manage team workflows with named AI tools.
Cal.com
Schedule meetings with an AI calling option.
Calendly
Schedule meetings with AI help and follow-up tools.
Capacities
Work with notes through an AI assistant.
ClickUp
Use Brain and agents within project work.
Confluence
Find and summarize team knowledge with AI.
Decktopus
Draft presentation decks from a topic.
Fantastical
Create calendar events from forwarded emails.
Grain
Capture meeting knowledge for team follow-up.
Guru
Govern knowledge used by AI tools.
Linear
Coordinate product work with agents.
Missive
Draft inbox replies with contextual AI help.
monday.com
Coordinate work with AI assistants and agents.
Notta
Transcribe meetings into searchable notes.
Pieces
Recall work context from local activity.
Plus AI
Create and revise slides with AI.
Prezi AI
Draft visual presentations from prompts.
Raycast
Use an AI assistant inside a launcher.
Reflect Open
Keep local Markdown notes with AI-native workflows.
Scribe
Capture process knowledge for teams and agents.
Shortcut
Coordinate software work with an AI agent.
Shortwave
Organize and draft email with an AI agent.
SkedPal
Plan time blocks with an AI calendar.
Slidebean
Build startup pitch-deck drafts with AI.
Slite
Keep a team knowledge base searchable with AI.
Smartsheet
Build work plans with AI reporting options.
Spark Mail
Summarize and draft email with Spark AI.
Superhuman Docs
Build collaborative docs and tables with AI.
Tana
Turn live meeting discussion into agent actions.
Teamwork.com
Use TeamworkAI for client projects.
Tettra
Answer workplace questions from a knowledge base.
TextExpander
Surface relevant snippets with AI recommendations.
Wrike
Organize projects with AI work tools.